Privacy Policy
Subcentre keeps track of your household's subscriptions. This page says what we store, why, where, for how long, and how to get it back or delete it. It is written to be read.
What we store
- Account details: your email address, the name you enter, and the household you belong to. Sign-in works by emailed link; we never store a password.
- Household members: names, optional emails and roles you add for the people in your household, and the labels you type for payment methods (for example "Visa •••• 4421"). We never ask for or store full card numbers, and we never connect to your bank.
- Subscriptions: what you pay for, prices, billing cycles, dates, notes and price history, entered by you or extracted from receipts.
- Receipts and screenshots: emails forwarded to your household's Subcentre address, and text or images you paste in. The original email or image is kept for 30 days so you can check what was read, then deleted. The extracted facts (provider, price, dates) stay with the subscription.
- Technical data: a session cookie so you stay signed in, server logs with timestamps and IP addresses kept for a short period for security, and, if you turn on notifications, the push subscription of that device.
We do not use advertising or third-party analytics trackers, and we do not sell or share your data for marketing. You can opt in to first-party usability measurements in Settings on each browser. These store daily totals of a small set of actions and broad completion-time ranges, without household identifiers, receipt content, email addresses, service names or payment amounts. They are not a record of individual journeys. You can turn this off at any time; previously combined anonymous totals cannot be separated by person.
Why we use it
To run the service you signed up for: showing your ledger, sending reminders and the weekly digest, reading forwarded receipts, and letting the people in your household see the same ledger. The legal basis is the contract with you and, for security measures, our legitimate interest in keeping the service safe.
Who else touches the data
Subcentre runs on infrastructure providers who process data on our behalf under their data processing terms:
| Provider | What for | Where |
|---|---|---|
| Railway | Hosting, database, and storage of receipts for up to 30 days | Application and database in the Netherlands; receipt storage in the United States |
| Anthropic | Reading forwarded receipts and screenshots to extract subscription facts. Content sent for extraction is not used to train models. | United States |
| Postmark | Receiving mail sent to your household's Subcentre address | United States |
| Resend | Sending sign-in links, reminders and the weekly digest | European Union |
| Cloudflare | Domain name and traffic routing | Global network |
Where data leaves the European Economic Area, it is covered by the provider's standard contractual clauses or an equivalent recognised safeguard.
Sharing inside a household
A household is a shared ledger. Everyone you invite sees every subscription in it, including who pays and what receipts arrived. Only invite people you are happy to share that with. Members marked as adults can delete the household.
How long we keep it
- Original receipts and screenshots: 30 days.
- Your account and ledger: until you delete it. A ledger that was tried without signing in and not opened for 30 days is deleted automatically.
- Sign-in links expire after 15 minutes; invite links after 7 days.
Your rights
From the Account or Family tab you can download everything we hold about your household as a file, leave a household, or delete it entirely; access is revoked immediately; stored receipts are queued for deletion and retried by the daily worker. For anything else, including correcting data or a question about this policy, email contact@subcentre.com. If you are in the EU you may also complain to your data protection authority.
Cookies
One cookie, sc_session, keeps you signed in. It is set only by us and is not used for tracking. Local browser storage remembers your optional measurement preference; session storage remembers your selected billing country for guidance.
Children
Accounts are for adults. A household may list younger members by name so their subscriptions can be tracked, and that information is provided by the adult who runs the household.
Changes
If this policy changes in a way that matters, we will say so on this page and, for significant changes, by email.